Is uploading a safety manual the last step? Think again.
The Avetta Manual Audit verifies that your written safety programs are current, accurate, and supported by proof of implementation, not just uploaded.
This is a deep dive into your company’s safety practices, and one of the biggest hurdles contractors face on the path to compliance.
The Problem
Avetta’s manual audit process doesn’t just check if documents exist. It evaluates how well your written safety programs match your real-world operations, and whether you can prove it. Auditors look for:
- Relevance of written safety policies to your actual job tasks
- Up-to-date records of employee training and safety activities
- Accurate and complete OSHA and insurance data
- Clear documentation explaining any red flags (like high TRIR or EMR)
If you fail to provide the right mix of documentation and verification, your submission could be rejected, and that means delays, lost work, and compliance issues.
What You Need to Pass
To ace the audit, contractors need to present:
- Custom, job-specific safety programs (not generic manuals)
- Complete employee training records that match covered topics
- Signed OSHA 300/300A logs
- Up-to-date EMR letters from your insurance agent
- Documented incident response, corrective actions, and drug/alcohol testing programs
- Explanations for high safety metrics (like TRIR)
This process is about showing your paperwork isn’t just for show; you live by it.
Quick FAQs
Q: How long does a manual audit take?
A: Several business days. Rejections add weeks of turnaround.
Q: What documents besides the safety manual are reviewed?
A: Auditors usually request:
- Training records
- Drug/alcohol policy and implementation proof
- OSHA logs
- Incident reports
- Corrective action documentation
Q: What if my EMR or TRIR is high?
A: Avetta® allows you to provide context, such as:
- Investments in new safety systems
- Safety retraining programs
- Corrective action plans
This context won’t erase the number, but it may prevent rejection.
Q: What are the top reasons for a failed audit?
A: The most common issues include:
- Using outdated or templated manuals
- Missing or incomplete training documentation
- Incorrect or missing EMR/OSHA data
- Lack of evidence that your programs are implemented
Top Rejected Documents (and How to Fix Them)
Here’s how we help clients avoid the most common pitfalls:
| Document Type | Common Rejection Reason | Industrial Compliance & Safety Solution |
| Certificate of Insurance | Typos, wrong address, expired date, missing endorsements (like “Additional Insured”) | We coordinate directly with your broker to ensure a perfect match, reducing the risk of OCR rejections. |
| OSHA 300/300A Logs | Missing data, unsigned logs, outdated information | Our team reviews and formats these for compliance, reducing rejections and late submissions. |
| EMR Letter | Incorrect year, wrong source (not from workers’ comp agent) | We ensure it’s obtained from the right source and up to date before it’s uploaded. |
| Safety Manuals & Programs | Generic templates, irrelevant to work performed, no proof of implementation | We build custom safety programs aligned to your actual work and gather the documentation needed to prove it’s followed. |
Need a Guide Through the Audit Process?
You don’t have to go it alone.
Avoid those costly delays; our experts make sure your submission is audit-ready. The Industrial Compliance & Safety team can help you prepare, submit, and pass your Avetta® Manual Audit with confidence. We know what the auditors want and how to make sure your documentation stands up to review.
Get Help With Your Audit
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